Timesheet Approval Process | WorkTimeManager Help Center

Understanding Time Attendance Status & Flags

Time Record Status

When employee clock-in and out, the time record is will automatically have a PENDING status. Timesheet admin with the proper authority to manage time attendance can APPROVE, REJECT, LOCK, UNLOCK and VOID  the time records

 

 VIDEO HELP

You can go through the below video that will explain all major & important facts about how to use & manage your employees timesheet records.

Facts

• Export.
Pending, Rejected & Voided time attendance records by default will not be export to 3rd part software such as MYOB & KeyPay.

• VOIDING timesheet record & Shift Release.
Setting the time attendance record as (VOID) will release the scheduled shift and the timesheet record will be marked as 'VOID'. The shift will become free and available for clocking again and this action can’t be undone.
VOID action cannot be undone. If you have VOID a timesheet record by mistake, then you can add the timesheet record again manually. 
Admin users at some point might need to void a timesheet record for many reasons, such as an employee clocked in wrongfully to the shift, or the company might need to cancel the timesheet  record. VOIDED records will NO be exported to payroll.

• Locking time records.
a. Locked time records can’t be changed unless locking is removed.
b. To lock time attendance records, user need to have the proper authority to do this. This can be done on the Users 7 Permission screen.
• Edit & Modify
A. You can edit and modify the time attendance records when status is still PENDING
B. Approved or  locked time record can’t be modified.
C. To edit approved record, change status to pending.
E. To edit locked record, unlock the record first and make sure it’s status is pending in order to modify it.

• Change status
If the time record is APPROVED, it can be REJECTED, VOIDED or made PENDING again, same rules apply for REJECTED and PENDING time records.

• Change History & Audit Trail
Any changes made to the time record including status change or time change is automatically recorded & logged into the audit trail.



    • Related Articles

    • How to approve, reject, void and lock timesheet & attendance Records

      Considerations 1. Timesheet admin officer needs to be authorized and have the authority to maintain timesheet and time attendance records. 2. Timesheet admin officer needs to be assigned or given authority to the site(s) that he will be managing the ...

    • Bulk updates on timesheet records

      Considerations 1. Timesheet admin officer needs to be authorized and have the authority to maintain timesheet and time attendance records. 2. Timesheet admin officer needs to be assigned or given authority to the site(s) that he will be managing the ...

    • Working with TimeAttendance screen

      All time attendance data including (Employees clock in times, site, jobs and GPS locations) are collected from the time ClickTime™ app and compiled into the attendance screen. The time attendance screen has four tabs as follow: TimeCard Tab. Summary ...

    • How to view the Change History or Audit Log for a timesheet record

      Timesheet Change History provides a complete history of all actions performed on a timesheet after submission. The report includes changes after submission. The change history keeps a record of every time a timesheet is saved, who saves it, and what ...

    • Edit Shift Details

      You can edit the shift details by any of the below two methods: 1. Hover over the shift with your mouse and the system will display a red bar on top of the shift and gives you the option to:     A.  Copy the shift      B.  Edit the shift      C.  Add ...