Bulk updates on timesheet records

In ClickTime Australia, authorised timesheet administrators can efficiently approve, reject, void, or lock time attendance records for one or multiple employees. With the right site permissions, you can filter records by date range or criteria, then action them in bulk using the Employee Time Card tab, the Actions menu, or quick‑access controls. This streamlined process ensures accurate payroll, compliance with workplace policies, and clear audit trails — whether you’re managing a single site or multiple locations.

Considerations

1. Timesheet admin officer needs to be authorized and have the authority to maintain timesheet and time attendance records.

2. Timesheet admin officer needs to be assigned or given authority to the site(s) that he will be managing the timesheets for.

 

How to bulk update multiple time attendance records

Using the Employee Tie Card Tab.

Time Card Tab

Bulk Update Tab

Time Card Tab

When you select this tab, you can perform bulk actions for one employee at a time. This feature is useful if you prefer to review and manage timesheets on an individual basis.

1.       Use the left panel filters to search for records. Specify the time period and other relevant

                data for your search.

2.       Click the [Search] button.

3.       The system will display all employees matching your search criteria.

4.       Click on the employee name you want to manage, and the system will show their

                corresponding timesheet records.

5.       Check the records you wish to approve, reject, void, or match with the roster.

6.       The [Bulk Action] button will be enabled and turn blue.

      7.       Click the [Bulk Action] button and choose the action you want to perform from the

                dropdown menu.

Bulk Update Tab

When you select this tab, you can carry out bulk actions for multiple employees, focusing on one day at a time. For example, you can manage timesheets for all employees for Monday, Tuesday, and so on.

1.       Click and select the [Bulk Update] tab

2.       Use the filters in the left panel to narrow down your search. Choose the day  

       you want to review and any other relevant criteria.

3.       Click the [Search] button.

4.       The system will display all employees matching your search criteria.

5.       Click on the employee name you want to manage, and the system will show   

       their corresponding timesheet records.

6.       Check the records you wish to approve, reject, void, or match with the roster.

7.       The [Bulk Action] button will be enabled and turn blue.

8.       Click the [Bulk Action] button and choose the action you want to perform 

      from the dropdown menu.

    

A. Bulk Action Button

     Select the record to be (approved, rejected, voided or locked),  click on the bulk action button and select the required action 

            

B. Actions button

         1. Select the record

          2.  Click action button

          3.  Select the required action (Approve, Reject, Void or Lock)

          4. Click on the below image to view the steps

           

           

           

  C. Down Arrow

         Click on the blue down arrow next to any of the selected records, then,

         Select Manage>Approve, Reject, Void or Lock

 

  D. Right mouse click

         Use the right mouse click on any of the selected records, then

         select Manage>Approve, Reject, Void or Lock

 

See below movie on how to approve multiple records. Please follow the same procedure to rejecting, voiding, or locking multiple timesheet records.

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