How to change/modify employee timesheet /Attendance records

Overview

If you use Time Attendance to track employee time, you can review your employee's timesheets to monitor employees’ hours and make any needed adjustments.

If you notice a discrepancy in a timesheet, you can edit the timesheet to make corrections.

Considerations

You can edit your timesheet if your employer or system administrator allows it and if the timesheet records are not locked.

System administrator and any user with the right authority can initially set & configure the timesheet editing rules on Settings > App Setting > Time attendance Setting > Timesheet Editing Rules

Editing Rules

With these rules, you can control and enforce the timesheet editing rules. This will allow you to manage if your users can use the:

Quick Edit, Match to Roster features, in addition, you can also enforce if you need your users to add Time Variance Reason if the modify the timesheet record.

To manage the time attendance editing rules, go to Settings > App Setting > Time attendance Setting > Timesheet Editing Rules

Quick Edit

If you set this option to ON, the users will be able to quickly edit the employees time sheet, by clicking on the pen image, next to the timesheet. (Add pen icon image)

Match to Roster

If you set this option to ON, when editing the employee’s timesheet, the user can automatically match the timesheet start and end time to the rostered hours.

Time Variance

If you set this option to on, this force the users to enter a valid Time Variance reason, if the changed time sheet hours, go over or below the scheduled hours.

How to edit and maintain time attendance records

1. Menu. From the main menu, select Time Attendance

2. Search. On the TimeCard page, search for the record(s) by using the left panel filters and click on the

    SEARCH button, The system will display a list of all employee that satisfied your search filter.

3. Select Employee. Click on the desired employee name to display all the time records for the selected

    employee

4. Ways to edit a timesheet record.

    A. Double click on the timesheet record and the system will display a window where you can edit & save the record.

    B. Click on the edit icon next to the start or end time you want to change

        .

    C. Tick the desired record, then right mouse click and select Edit.

Please see the below video for a full explanation of editing the timesheet records for your employees.

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