Managing Your Work Availability in ClickTime Australia

Employee: Manage your availability

ClickTime Australia makes it easy to manage your work availability directly from the app. You can submit days and times when you are available or unavailable, choose full‑day or partial‑day availability, and comply with your organisation’s minimum notice period — for example, 48 hours in advance. Requests remain in Pending status until approved or rejected by your manager, and you’ll receive notifications in the app and by email once a decision is made. Pending or declined requests can be edited or deleted, giving you flexibility while keeping scheduling accurate and compliant.


See it in action

Please see our video Submit Time Availability Tutorial (1m 55 sec) 
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Step 1: You can access the availability from the main menu. 


Step 2: You can create a new request by clicking on the + button in the lower corner.



Step 3: Specify start effective date and availability days & times.

Number of days notice required by staff to submit a leave request

Based on your organization policy, you will be required to provide your employer with a minimum notice period in advance of your request.

For example, your employer has set that you can provide leave request/shift availabilities within 48 hours in advance. The app will prevent you from selecting an effective availability date that is less than 48 hours.

 

  • By default, the system will display all days as available for work.

  • Click on any day to edit and change your availability



Step 4: When you select a day to add your availability, you have three options to choose from:

  • Available all-day

  • Unavailable all-day

  • Available partial hours (for example from 04:00 PM till Midnight).


Step 5: After selecting your date availability, click on the Add button.

Step 6: Complete this process for all days of the week

Step 7: Click Submit

Step 8: You will see the request under pending, awaiting manager approval.



Step 9: Once a request has been Approved or Rejected by your Manager, you will receive an email & notification through the ClickTime app.

If your request is rejected, you will need to see your manager and you will be able to submit a new request if needed.

Editing Availability Requests

You can edit & modify your availability request if it is still in PENDING status. Once the request is approved, it can no longer be modified.
     To edit your request:
  1. Go to the Pending tab
  2. Click on the request to view the details of the request
  3. On the right-hand side of the page, click on the blue menu icon and select Edit Availability Request 
  4. Start editing your request
  5. Save and submit.

       
 

Delete Availability Requests

You may delete your availability request if it is still Pending or has been declined.
To Delete your Pending Request, follow the steps as above, but select to "Delete Availaibility Request"