Submitting Availability and Leave Requests in ClickTime Australia

How to Allow Staff to Submit their Availability & Leave Requests

In ClickTime Australia, employees can submit their weekly availability and request leave directly through the platform — helping managers plan rosters with fewer conflicts and greater transparency. Admins control whether these features are available, set the minimum notice period for submissions, and configure who receives notifications. When enabled, staff can submit requests in advance, supervisors are alerted via email and push notifications, and urgent leave can still be entered on behalf of employees by an admin. This guide explains how to turn on availability and leave requests, set notice days, and ensure the right people are notified for faster, more efficient scheduling decisions.

Admin users who have access to the system setting can enable or disable employees from requesting unavailability and submitting leave.

To enable and allow your staff to submit their weekly availability and to be able to submit leave requests,  go to 

 Setting > App Setting > General Setting > Leave and Availability page and :

1. select the turn ON availability and/or leave Requests.
                                                 
                                           

                                               
2.  Notice Days
    Set and select the number of days notice required by your staff to submit their availability
    and/or the leave requests.
    For example: If you always need all leave or availability requests to be submitted 1 week
    in advance, then the app will prevent your staff from applying for a leave that is effective
    in less than 7 days. If a staff needs an emergency leave, the admin user can submit a leave
    request in behalf of the staff and set the effective date as they wish to.

3. Notifications
     If you have setup and assigned your admin user or supervisor to manage their own
     teams, then whenever an employee submits a leave or availability request, the system
     will notify the staff supervisor by email and push notifications of the new request.
     If your supervisor and rostering team members manage all employees without having
     teams in place, then the system will notify all users who have maintain access to the
     schedule or to the roster screen.
     ** Additionally, you add a separate email account to receive such notifications.
  

View, Approve & Reject Availability Request

Prerequisite 

Supervisors and admin office need to have the proper permissions granted to them (Maintain Leave & Availability) in order for them to maintain, approve and decline requests.


Once a new availability request is submitted by any staff member, then supervisors will receive email and push notification alert.
The supervisor in charge can view all the current pending leave request on the dashboard. Just scroll down o the dashboard until you see the Availability widget. On this widget, you can:
  1. Search and navigate for any time period
  2. Double click on any request to view the details, then Accept or Reject the request
  3. Filter and view all pending , approved or declined request, by clicking on the different cards 
                                                                       
                                                                
                                                                       
 
                  


  



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