Assigning positions to your employees

Some employees may work across more than one role or position within your business. ClickTime allows you to assign multiple positions to the same employee and select which role they will perform for each specific shift.

Step 1: Set Up Your Organisation’s Roles/Positions

Before assigning roles to employees, you’ll need to define all positions used in your organisation.

To create your list of positions:

1. Go to Settings → Setup Tables → Positions

2. Add each role/position your organisation uses (see screenshot below)

Once your positions are created, they will be available for selection when assigning roles to employees or scheduling shifts.

 

Step 2: Assign Roles/Positions to Employees

After your positions are set up, you can assign one or multiple roles to each employee. Employees can hold several positions, and you can choose the appropriate role when rostering or approving timesheets.

 

To do so, go to the employees’ profile > Employee details (please see screenshot below) 

• Related Articles

• Managing Employees, Site and User Roles in ClickTime

  This article explains how ClickTime handles adding employees, assigning them to contractors or internal company users, and managing access to sites and teams. Adding Employees When you add a new employee (direct or contractor) in ClickTime, you do ...

• Assign & Reassign Employee to Overtime Templates

  Overview In ClickTime Australia, overtime templates define how additional hours are calculated and paid according to your organisation’s award or enterprise agreement. Assigning employees to the correct overtime template ensures accurate payroll ...

• Billing Rates: How to Set Up Role‑Based, Time‑Based, and Penalty Rates in ClickTime

  Billing Rates: How to Create, Manage & Recalculate Billing Templates in ClickTime Overview Billing Rates in ClickTime allow you to charge clients accurately based on role/position, day, time of day, and penalty conditions such as weekends and public ...

• How to create new security role/profile

  ClickTime uses a role-based method to control access to the data. This ensures that only authorized users can carry out specified functions and that sensitive data is not visible to people who do not have the privilege to view it and maintain it. ...

• How to create a security role for a subcontractor

  Please follow the below steps to create a custom security role for your contractor or subcontractor. 1- Create a new security role for the contractor and grant the level of access for the role. See how to create Security Roles. Notes. The System ...