How to setup & configure Auto Clock out

Automating the clock-out process is a simple yet powerful way for Australian businesses to ensure accurate attendance data and reduce the administrative burden on back-office staff. ClickTime's auto clock-out feature is designed to automatically log out employees who might forget, preventing inaccurate timesheets and the need for manual corrections. This guide will walk you through the simple steps to set up and configure this feature, helping you maintain precise records and streamline your payroll process.

Auto Clock out

With the automatic clock-out feature, you can ensure that employees who forget to clock out are automatically logged out by the system. This feature is particularly useful for companies concerned about accuracy in timesheets and reducing administrative workload. Employees who frequently ignore or forget to clock out can create discrepancies in timesheet records:

1. Inaccurate Time Tracking: If an employee forgets to clock out and proceeds to clock in for a new shift on the next day, it can result in inaccurate time records for the previous shift as the employee will first need to clock out from his previous shift.

2. Manual Adjustments: Back office administrators are then burdened with the task of manually contacting employees to determine their actual finish time and manually adjusting their clock-out time.

Access  Auto Clock Out Options

Go to Settings > App Settings > Time Attendance Settings >  Rounding & Auto Clock out 

 

Options for the Auto Clock Out.

1. Set the clock-out time to be same as the shift end time.

Use this option if you you are rostering your employees and your employees usually clock in and out again their rostered shifts.  

2. Set the clock-out time to match the job site operating hours.

Use this option when your employees don’t follow a fixed roster and instead work on‑site within a defined daily time window (for example, 7:00 AM to 3:00 PM).

You can set the operating hours for each day of the week, giving you full flexibility to match how your sites actually run. When enabled, the system will automatically clock out employees who forget to do so manually. Their clock‑out time will be set to the site’s operating hours for that specific day, ensuring accurate and consistent attendance records. Click Here to read more abut the site operating hours. 

3. Set the clock-out to your standard job duration.

Use this option when your employees typically work a standard daily working hours — for example, 7 hours, 7.5 hours, or 8 hours. Once selected, the system will prompt you to enter the normal standard working hours for your employees. 

4. Set the clock-out to a specific time of the day.

This option is helpful if your employee’s works on set time every day regardless of the job site they work at, for example you can set the clock out time to be at 5:00PM every day

       

• Related Articles

• Configuring ClickTime for None Shift Based Companies

  ClickTime makes it easy to manage attendance for employees who work without pre‑scheduled rosters. This guide walks you through enabling ad‑hoc clocking, configuring auto clock‑out rules, applying rounding options, setting up GPS and geofencing, and ...

• Auto Clocking Best Practices for Field Teams

  To ensure accurate and automated time tracking, companies using the ClickTime mobile app must configure devices correctly and train staff on best practices. This guide outlines everything from enabling GPS and push notifications to understanding ...

• Auto Clock in and Out Facts

  FAQs Geofence Exit Behavior on iOS iOS typically requires ~100 meters of movement beyond the geofence radius before firing an exit event. If your geofence radius is 210 meters, the exit event will usually not fire until the device is roughly 310 ...

• ClickTime Auto‑Clocking (Must‑Have Settings)

  This guide explains the exact settings required for ClickTime Auto‑Clocking to work reliably. All items below are mandatory: if any setting is changed or disabled, Auto‑Clocking may stop working and employees will not be clocked in or out ...

• How the ClickTime App Uses Geofencing to Detect Auto Clock‑in and Clock‑out

  The ClickTime App uses geofencing technology to automatically record when employees enter or exit defined job sites. This ensures that clock‑in and clock‑out events are captured reliably, even if GPS or network services are temporarily unavailable. ...