Site Coverage & Operating Hours Hours

Site Coverage & Operating Hours Hours

Coverage hours

Some companies refer to this term as (Coverage hours) and others refer it as (Operating Hours), depending on your company and what you use it for.

If you are contracted to provide a service for other companies, then (Coverage Hours) would make sense, otherwise, you can use this to record the operating hours for each site. This feature helps you to view and track the difference between the operating hours against the rostered and actual hours worked.

For each site, you can define and set the hours for each day, including start time, end time and break time, in addition, you can add multiple shifts per day.

To access the coverage hours feature:
1-    Go to the sites screen
2-    Select and click on the desired site to you want to access
3-    Click on [Coverage hours] tab. From there, the screen will display the following:


You will be able to add the coverage hours per day for each site. You also have the option to enter multiple coverage hours per day, as well as adding the break time.


To add an additional set of coverage hours for a day:

1-     Hover the mouse over the [Actions] drop down list on the right hand of the screen. You will be able to add multiple sets per day.



Cover Hours Options

At the bottom of the screen you also have the option to:


1-     Copy the total hours to the site weekly budget. Click This option and save to copy the total hours to the site weekly budget.

2-     Apply & restrict the daily coverage hours to roster

If you select the roster restriction, users will not be able to enter rostered hours that exceed the daily coverage hours you define for each day. If the hours need to be exceeded, users will be able to either add an ‘’AdHoc shift’’ or change the shift type to AdHoc on the roster screen.

So let’s say the we have defined the coverage hours for Monday as 11.50 hours. Should the user save the above coverage hours and proceed to add a shift or multiple shifts on a Monday that exceed 11.50 hours, they will receive an error message. If this occurs, the user can either add an Adhoc shift, or change the shift type to Adhoc

                                                                                              
                                                                                        








Copy coverage hours into other sites

Once you define the coverage hours for a site, the site coverage hours can behave like a template, where you can copy & replicate the site coverage hours into any other site or multiple sites.

To copy the coverage hours to other sites that have identical or similar coverage hours, go to the top right-hand corner of the screen, and click on the [Actions] tab, and select ‘’Copy to other Sites’’.



A popup screen will appear and will display all active sites, where you can tick and select certain sites or all sites.                                            
 
                                                                         


 
 Run the timesheet variance report 

The system allows you to run and generate a report that shows you the difference between:

A. [Roster against Timesheet] hours
B. [Timesheet Actual against Coverage] hours
C. [Timesheet Actual against Budget] hours

You can group the report by contractor, site, employee, client and day.

To generate a report, go to Reports > Time Attendance Report > Timesheet variance Report
Select & enter the report parameters including the group by and click on execute.