Getting Started with Subcontractors in ClickTime

ClickTime provides powerful tools for managing subcontractors and their teams, enabling organisations to centralise contractor profiles, control user access, track compliance, and monitor performance. This guide walks you through creating contractor records, assigning employees, setting permissions, and using dashboards to compare performance and maintain operational oversight.

1. Contractor Setup Create contractor profiles and input essential company details for centralized management.

    Click Here to learn how to create and add new contractor

2. User Access Control Add contractor users to the system and define their access permissions at both site and screen/module levels.

    You can restrict, grant view-only, or allow full access per screen to align with operational needs.

    Click Here to learn more information

           

3. Compliance Tracking Monitor and manage subcontractor compliance requirements directly within the platform.

    Click Here to learn more about how to manage your organization compliances

4. Performance Comparison Enable head-office teams to compare contractor performance across timesheet submission, attendance, and punctuality through visual dashboards. On the main page, scroll down and look for the contractor dashbaord.  

5. Contractor-Level Reporting Filter and generate reports based on specific contractors for focused analysis and audit readiness.

6. Employee Assignment Options Enter employee details and assign them to the appropriate contractor, or delegate employee management to the contractor by granting them system access.

When a head company user adds a new employee, they can assign that employee to a specific contractor directly from the Employee page. This ensures proper organizational linkage and visibility across the platform.

If a contractor user has been granted permission to access and manage the Employee screen, they can add their own staff to the system. In this case:

• The added employee will be automatically linked to that contractor's profile—no manual assignment is required.

• The Employment Type field will be disabled for contractor users, meaning they cannot alter it. This helps maintain consistency in employment classification and avoids unauthorized changes.
  

See below video how the head company user can assign an employee to a  contractor.

 

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7. Scheduler Visibility

     Distinguish between internal staff and subcontracted employees on the scheduling screen

     for better workforce planning.

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