Export Time Attendance Records to MYOB
Export Time Attendance Records to MYOB
Note: We currently export to MYOB Desktop. This document is specifically for MYOB Desktop.
Before you get started you’ll need to make sure:
- All timesheet records must be approved before ClickTime can export them
- Employee External-ID matches the Employee Card ID in MYOB.
- You must also ensure that the Leave names in ClickTime and MYOB match up.
- Employee Names are identical in both systems.
- Site & Locations External ID in (ClickTime) and Job (MYOB) Codes are the same.
NOTE: in ClickTime , the site External/payroll ID represent the job that will be exported
and matched with MYOB
Configuring MYOB
- Make sure that the system is set to accept time sheets as an import.
- Some businesses use Standard Pay hours to make processing pay quicker. As we’re sending timesheet hours from ClickTime, if you have Standard Pay hours as well, you’ll be doubling up. You’ll want to remove this for all Full Time, Part Time and Casual Staff
- Check and make sure that “Payroll Categories” is set to Base Hourly. You may also choose to have custom Saturday, Sunday and Public Holiday rates.
- Standard Pay Hours must be set to $0.00 on each relevant employee’s card.
- You may set the value of "Base Hourly" = 0 for your employees.This is needed, so MYOB AccountsRights, will only read and consider the ClickTime hours as the only timesheet hours, otherwise, AccountsRights will double up and will add the (Base Hourly value of the employees) to the ClickTime imported time sheet hours
- Ensure that salary employees are listed as salary and have their standard hours set to the accurate auto-pay amount in MYOB.
Exporting Time Attendance or Timesheet Data
- Select Time Attendance Screen from main menu if you want to export time attendance record
- Select Export Tab
- Click and Select the time period to be exported
- Click On the filter icon
to display the filter area. You can filter and select to export particular site, departments or pay groups.
- On the left employee panel, select and De-select the employee records to be exported
- On the displayed time records, you may also select to export particular records only. Tick and UN-tick the desired records to be exported
- Click on the Export button to display the export window
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