Scheduling
Control Who Appears on Your Scheduler: Roster Filter Settings
Setting up a streamlined and efficient roster is a cornerstone of effective workforce management. With ClickTime, you can customize your scheduling to fit the unique needs of your Australian business. This guide will walk you through the essential ...
Managing Shifts With Bulk Actions
Managing a large number of shifts can be a time-consuming task, but with ClickTime's powerful bulk actions, you can streamline your workflow and save significant time. This feature provides unparalleled flexibility, allowing you to quickly apply a ...
Customize Employee Access to Shift and Roster Information
Overview In ClickTime Australia, the Employee Viewing Permissions settings let you control exactly what shift and roster information employees can see in the mobile app. From allowing staff to view co‑workers on the same or next shift, to granting ...
Automating & Manual Roster Locks in ClickTime
In ClickTime Australia, the Roster Auto‑Lock feature gives managers greater control over weekly schedules by automatically locking rosters after a set period. This prevents unauthorised edits, safeguards payroll and invoicing accuracy, and ...
Getting Started With Roster Setting
Building an efficient and accurate scheduling system starts with a strong foundation. This guide will walk you through the essential roster settings in ClickTime, ensuring your schedules are configured to meet the unique needs of your Australian ...
Getting started with publishing your staff roster
In ClickTime Australia, publishing a roster confirms your schedule and instantly makes it visible to employees in the mobile app, with email, push notifications and SMS to keep everyone aligned. Whether you’re finalising an entire week’s roster, ...
Copy Shifts
In ClickTime Australia, copying or repeating shifts takes just a few clicks — helping managers save time, maintain schedule accuracy, and keep rosters consistent. Whether you’re creating a new shift and duplicating it for tomorrow, the rest of the ...
Scheduler Minimized & Expanded View
In ClickTime Australia, the Scheduler Minimized View offers a compact layout that displays only essential roster details — perfect for smaller screens or when you need to focus on key scheduling information without distraction. This streamlined view ...
How to Check When Users Submitted Availability
View, Approve & Reject Availability Request Prerequisite Supervisors and admin office need to have the proper permissions granted to them (Maintain Leave & Availability) in order for them to approve and decline availability requests. Once a new ...
Maintain (Add & Edit) Employee Availability for Work
In ClickTime Australia, managing employee availability ensures rosters are accurate, compliant, and free from scheduling conflicts. By keeping availability up to date, managers can assign shifts that align with staff work hours, avoid double‑booking, ...
Create Multiple OPEN shifts
You can create multiple OPEN shifts for multiple days within the week quickly and accurately using the "Bulk Create Open Shifts" option on the scheduler. This feature is very handy and a time saver whenever you need to create multiple shifts for a ...
Shift Tags
In ClickTime Australia, Shift Tags let you attach custom labels or fields to shifts — making it easy to categorise work, flag risks, or highlight special duties. Tags can include details like work zones, safety alerts, or specific tasks, and are ...
Shift History
Overview In ClickTime Australia, the Shift History tool lets managers see exactly when a shift was created, published, reassigned, or edited — and by whom. This is especially useful when multiple schedulers are involved or when you need to confirm ...
How to manage & customize shift view on the scheduler
In ClickTime Australia, you can customise the Shift View in the web scheduler to display exactly the information you need for efficient roster management. From employee roles and assigned tasks to job numbers, contractor codes, and break times, these ...
How to Allow Staff to Submit their Availability & Leave Requests
In ClickTime Australia, employees can submit their weekly availability and request leave directly through the platform — helping managers plan rosters with fewer conflicts and greater transparency. Admins control whether these features are available, ...
Block Future Time Off & Availability Requests
Admin users who have access to the system setting can enable or disable employees from requesting unavailability and submitting leave. How to Block Future Time Off and Unavailability Requests To enable and allow your staff to submit their weekly ...
Shift Confirmation - how does it work?
In ClickTime Australia, Shift Confirmation ensures employees have seen and acknowledged their assigned shifts — eliminating the need for manual follow‑ups. When enabled, staff receive an email, push notification, and optionally an SMS, prompting them ...
How to Add Default Recurring Shift Note
Overview Create recurring notes & instructions for your staff. If you ever need to share the same shift notes with every one who is rostered on a site, then you can create a recurring shift note for the site. Once you define and create a default ...
Edit Shift Details
In ClickTime Australia, you can update shift details directly from the scheduler using two quick methods — hover‑and‑edit or double‑click. Depending on your system administrator’s settings, you may be able to adjust start and end times, break ...
Fatigue Management
Everyone in the workplace has a work health and safety responsibility, and we can help you to ensure fatigue doesn’t present a risk to the health and safety of your employees. Our new Fatigue management feature allows employers to set limits on ...
Publishing the Schedule Using Wizard
Publishing the Schedule Applies to Account Holders, Managers, Supervisors Overview When you initially add a shift to the schedule, it will NOT be visible to your employees. The employee cannot see the shift until you publish it. This allows you to ...
Locking & Unlocking Shifts
Locking & Unlocking Shifts ClickTime allow the user with the proper authority & role to lock the shift(s) from being modified. Once a lock is placed on the shift(s), the shift(s) becomes read-only. Users will not be able to do any changes to shift ...
VIDEO Help. Getting Started With Rostering & Using the Scheduler.
Getting Started. General Overview of the Scheduler How to Create New Shift Edit Shift and Create OPEN Shift How To Copy & Move Shifts How To Use The Different View Options How to perform bulk action for employee and Sites How To Copy Roster into ...