Creating Pay Templates and Handling Shifts Across Pay Cycles
ClickTime allows users to create pay templates to automate the assignment of pay categories based on specific days and times. Here’s how it works:
1. Define Days and Times: Users can specify the days and times for which different pay categories will apply.
2. Assign Pay Categories: For each defined days and time period, users can assign a relevant pay category. For example:
o Monday to Friday:
00:00 to 06:00: Night Span
06:00 to 18:00: Ordinary Hours
18:00 to 00:00: Night Span
o Saturday:
00:00 to 24:00: SAT Rate
o Sunday:
00:00
to 24:00: SUN Rate
3. Multiple Templates: Users can create different pay templates for various employee types, such as Full-Time, Part-Time, and Casual employees.
Handling Shifts Across Pay Cycles
ClickTime takes into account shifts that span across pay cycles. Here’s how it manages these scenarios:
1. Pay Cycle Definition: A pay cycle is typically defined as a weekly period, starting from Monday and ending on Sunday.
2. Shift Spanning Pay Cycles: When an employee’s shift starts on the last day of the pay cycle and continues into the next pay cycle, all hours worked during this shift are considered part of the current pay cycle.
3. Example:
If an employee works on Sunday from 18:00 to 06:00 (spanning into Monday and Monday belong to the next pay cycle), the system will:
- Assign the 4 hours worked on Sunday to the SUN Rate pay category.
- Assign the remaining 6 hours worked on Monday to the Night Span pay category within the current pay cycle.