Pay Templates and Pay Cycles in ClickTime Australia | Handling Shifts Across Pay Periods

Pay Templates and Pay Cycles Explained: Handling Hours Spanning into the Next Cycle with Practical Examples

ClickTime Australia allows you to create pay templates that automatically assign pay categories based on specific days and times, ensuring accurate payroll calculations. You can define multiple templates for different employee types, such as full‑time, part‑time, and casual staff. The system also handles shifts that span across pay cycles — for example, when a shift starts on the last day of the cycle and continues into the next, all hours are correctly allocated to the current pay period. This guide explains how to configure pay templates, assign categories, and manage cross‑cycle shifts with confidence.

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Creating Pay Templates and Handling Shifts Across Pay Cycles

ClickTime allows users to create pay templates to automate the assignment of pay categories based on specific days and times. Here’s how it works:

1.       Define Days and Times: Users can specify the days and times for which different pay categories will apply.

2.       Assign Pay Categories: For each defined days and time period, users can assign a relevant pay category. For example:

o   Monday to Friday:

 00:00 to 06:00: Night Span

 06:00 to 18:00: Ordinary Hours

 18:00 to 00:00: Night Span

o   Saturday:

00:00 to 24:00: SAT Rate

o   Sunday:

 00:00 to 24:00: SUN Rate


3.      Multiple Templates: Users can create different pay templates for various employee types, such as Full-Time, Part-Time, and Casual employees.


Handling Shifts Across Pay Cycles

ClickTime takes into account shifts that span across pay cycles. Here’s how it manages these scenarios:

1.       Pay Cycle Definition: A pay cycle is typically defined as a weekly period, starting from Monday and ending on Sunday.

2.       Shift Spanning Pay Cycles: When an employee’s shift starts on the last day of the pay cycle and continues into the next pay cycle, all hours worked during this shift are considered part of the current pay cycle.

3.      Example:

If an employee works on Sunday from 18:00 to 06:00 (spanning into Monday and Monday belong to the next pay cycle), the system will:

  1. Assign the 4 hours worked on Sunday to the SUN Rate pay category.
  1. Assign the remaining 6 hours worked on Monday to the Night Span pay category within the current pay cycle.



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