Group Clocking. Clock-In & Clock-Out Group of Employees at Once

Group Clocking. Clock-In & Clock-Out Group of Employees at Once

Group clocking is a feature that helps employers to bulk clock-in or clock-ou their staff’s timesheets in one go, all at once. This helps employers reduce the amount of time spent on creating individual staff timesheets.

Our Group clocking feature can be utilized for industries such as construction and security events where supervisors or admins will be required to clock-in and clock-out a large number of their employees at once. However, supervisor and admins are still responsible for ensuring time is reported accurately.

How to use Group clock-in for rostered & scheduled employees

2. On the left side of the screen, select the date and site where you perform the group clocking and click on search to display the records.

 



4.  The system will display a new window where you will be able to see all rostered & scheduled shifts that need to be clocked-in. The system will automatically copy the shift start time to the clock-in time and you have the ability to change the clock-in for any of the records.

Optionally, enter any necessary notes that will be applied against all records to be clocked-in.

       5. Click on the SAVE button, and the system will start clocking-in all records one by one.

       6. Any the successfully clocked-in record will be ticked with a successful tick mark icon  and any failed to be clocked-in record will have a failure icon .

Hover the move over the failure icon and the system will display a popover help to inform you the reason why the record failed to be clocked-in. There are two reasons why a record can’t be clocked in

A.      The employee is already clocked-in into a different record. You should clock-out the employee first before trying to clock him in again.

B.      There is an overlapping & conflict between a previous timesheet record and the current clock-in record. You will need to either change the previous timesheet record or adjust the start time of the current new record to avoid the overlapping error.

 

i       7. If have made any error in the clocked-in time, just change the clock-in time and save again.

 

Group Clock-Out

In principle, group clock-out works the same as group clock-in.

1.     Click on Group Clocking drop-down button, and select  Group Clock-Out

2.   Follow the same procedure as described above

How to use Group clock-in for employees that don’t work against rostered hours

For the Worktime Manager customers who are not utilizing our employee Rostering & Scheduling feature, you will also be also able to use the group clocking feature.

 

1     1. Navigate to Time Attendance > Bulk update

       2. Click on Group Clocking drop-down button, to select either to Group Clock-In or group Clock-out


      3. Select the site and the date you would to group clock-in the employees.

      4. You now can add individual employees that need to be clocked-in one by one or add all your company employees at once.

       5. Enter the clock-in time for each entered employee record.  

       6. Optionally, enter any necessary notes that will be applied against all records to be clocked-in.

       7.  Click on the SAVE button, and the system will start clocking-in all records one by one.

8. Any the successfully clocked-in record will be ticked with a successful tick mark icon  and any failed to be clocked-in record will have a failure icon .

Hover the move over the failure icon and the system will display a popover help to inform you the reason why the record failed to be clocked-in. There are two reasons why a record can’t be clocked in

A.      The employee is already clocked-in into a different record. You should clock-out the employee first before trying to clock him in again.

B.      There is an overlapping & conflict between a previous timesheet record and the current clock-in record. You will need to either change the previous timesheet record or adjust the start time of the current new record to avoid the overlapping error.

 

        9.   If have made an error in the clocked-in time, just change the clock-in time and save again.

  

Group Clock-Out

In principle, group clock-out works the same as group clock-in.

1.    Click on Group Clocking drop-down button, and select  Group Clock-Out

2.  Follow the same procedure as described above

 

 




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