Grant & Revoke employees access to clock-in against Adhoc Shifts

Grant & Revoke employees access to clock-in against Adhoc Shifts

Adhoc Shift Feature

The Adhoc Shift feature allows employees to clock in for unscheduled shifts, providing flexibility for both the company and the employees. This feature is particularly useful when an employee's shift was not published or when the company needs the employee to start a shift quickly without prior rostering.

How to Use the Adhoc Shift Feature:

  1. Access the Schedule Page: Open the mobile app and navigate to the schedule page.

  2. Start Adhoc Shift: If the Adhoc Shift feature is enabled for the employee, a button labeled "Start Adhoc / UnScheduled Shift" will be visible. Tap this button to begin the process.

  3. Select the Site: A list of available sites will be displayed. Choose the site where you want to clock in.

  4. Clock In: Follow the prompts to complete the clock-in process.

  5. Submit Timesheet: The timesheet for the Adhoc shift will be automatically generated and displayed as "Adhoc" on the employee's timesheet.

Benefits of the Adhoc Shift Feature:

  • Flexibility: Allows employees to clock in for shifts that were not scheduled in advance or incase something went wrong and employee was not able to see and access his scheduled shift.

  • Quick Response: Enables employees to start shifts quickly when needed by the company.


Click here to see how employees clock-in as Adhoc 
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below Image showing how the Adhoc timesheet will look like on the time attendance screen






Enable & Disable Clocking as Adhoc Shifts
Depending on your business needs and requirements, you can enable or disable this feature for your organization. This option can be managed both at the organization level and at the employee level. For example, you can disable it for the entire organization but enable it for specific staff members, or you can enable it for the entire organization but disable it for certain employees.

Here's How to Enable/Disable the Feature at the Organization Level:

1. Navigate to Settings > App Settings > Time Attendance Setting.
2. Click on the Clocking Tabs tab.
3. Locate the option for  Clocking against Ad-hoc shifts and turn it ON or OFF as needed.
4. Once set, whenever you add a new employee, the system will inherit this setting. If "Clocking against Ad-hoc shifts" is turned OFF, any newly added employees will have this feature turned OFF automatically, and vice versa.

This setting allows your staff to clock in for their daily jobs even if they haven't been assigned specific shifts beforehand.


Here's How to Enable/Disable the Feature at the Employee Level:

You can grant or revoke access for employees to clock against Ad-hoc shifts using the employee screen. This grants you the flexibility to choose who can use this feature. Additionally, you can grant or revoke access for multiple employees at once, rather than doing it individually.

1. Ensure that all registered employees have valid email accounts associated with their profiles.
2. Select the specific employee(s) or a list of employees who need access to clock Ad-hoc shifts.
3. Right-click on the employee's name or click on the "Actions" button and choose "Grant Online Access."
4. A window will appear, allowing the admin user to conveniently grant or revoke employee permissions as needed.









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